President, Chris Overton called the meeting to order at 7:10 at the home of Monica & Scott Snowden.
Treasurer’s Report: Treasurer, Joel Sequeira, reviewed the Balance Sheet, Profit & Loss Statement, and A/R Aging Summary. We have $2906 in assets currently and our expenses continue to be low. Expenses mainly consist of insurance, common area mowing, and the Labor Day party. There are only 2 homeowners that have not paid dues, for a total outstanding amount of $90.
Secretary’s Report: Monica Snowden, Secretary, pointed out the copies of the meeting minutes from the 2013 meeting and asked for a motion to be approved. Ian Worrell motioned to approve the minutes from the 2013 meeting, and Chris Williams seconded the motion. Chris Overton called for a vote, and all approved the minutes as presented.
Monica noted that she keeps the most updated contact list and if anyone ever needs a copy, they can email her.
Website Updates: Chris Williams reviewed some of the features of the website and asked for any pictures for the page from recent events, or neighborhood pictures. There was discussion among members about adding a page to the website for recommended contractors.
Architectural Review Board: Ben Short presented on behalf of the ARB. He noted the letter that was sent along with the meeting flyer that reviewed upkeep of our properties. The ARB will meet soon and discuss what the next plan of action is to correct violations.
Ben mentioned there were 2 architectural change requests since the last meeting-from the Sterlings (12055 HDD) for the color of their siding, and from the Sheerans (12015 RBD) for their patio. Both were approved.
General Discussion: There was some discussion about the path to the creek, rebuilding a bridge, and the need for path repairs. Chris Overton said that he would look into the need for path repairs with Fairfax County and share information with us later.
There was also discussion about access to natural gas for our homes. Chris Overton volunteered to explore the costs/conditions for bringing natural gas into the neighborhood.
Leann Lindsey suggested we increase dues to build up a reserve in case there were unexpected expenses. There was further discussion about dues increase. Eric Korsvall motioned to raise the dues to $50 per owner, starting in 2015, and to give the HOA board authorization to put into reserves or operating costs. Chris Williams seconded the motion. There was further discussion, but Monica Snowden referenced the bylaws which state that a special is to be called with at least 45 days notice to all homeowners for this to be approved. The resolution to the discussion was that the board was going to assess the need and provide communication to the association for future dues increase consideration. In addition, the ARB will determine potential compliance issues and relay to the officers of the board.
Election of Board: David Mastervich, Vice President, announced he was stepping down as they will likely be moving within 18 months. David nominated Chris Williams as VP. John Alexander motioned to approve all members of board, with Chris Williams as new VP. Ian Worrell seconded the motion and all in attendance voted in approval. The board consists of Chris Overton-President, Chris Williams-Vice President, Joel Sequeira-Treasurer, and Monica Snowden-Secretary.
ARB changes: Karen Mastervich, ARB member, announced she was also needing to step down. Ian Worrell agreed to serve on the ARB in Karen’s place. The ARB consists of Ben Short-ARB lead, Eric Korsvall, Bill Hicks, and Ian Worrell.
Chris Overton mentioned a concern from Devon Lucie, who could not be at the meeting. Devon is concerned about a nearby dog consistently defecating on his lawn while the owner does not clean up. There was some discussion and unfortunately, it was determined there is no recourse based on our bylaws and covenants and that the issue could only be enforced by Fairfax County.
Monica Snowden thanked all the neighbors at the end of Heather Down cul-de-sac, the Kennedys, Mike McCarroll and Kelly Barker, the Lindseys, and especially the Shorts for graciously hosting the many socials and Labor Day parties.
The meeting adjourned at 8:32pm.
12033 Heather Down Dr
ATTENDANCE (25 total):
Jas Lidder-12047 HDD
Adina & Ben Short-12054 HDD
Bill & Laura Hicks-12021 HDD
Gabrielle O’Bryan-12000 RBD
Joel Sequeira-12029 HDD
Bev LaCaria-12035 HDD
Marie Colton-12009 RBD
Bob Rease-12019 RBD
David & Karen Mastervich-12010 RBD
Ian Worrell-12006 RBD
Stacy Sheeran-12015 RBD
Monica & Scott Snowden-12033 HDD
Mary Roberts-12051 HDD
Chris Overton-12002 RBD
Stephen Yu-1498 CRR
Eric Korsvall-1491 CRR
Chris Williams-12020 RBD
Jeff & Leann Lindsey-12056 HDD
John & Theresa Alexander-120256 HDD